BCCF Raffle Info – Choir commitments due Aug. 15
JULY 15, 2021 – TIME SENSITIVE –
Our 2021 Raffle Fundraiser will be held in the fall – with a NEW online option – and this email contains the information you need for your choir to be part of it. We often talk about the perks of BCCF membership, and this is one of the best ones we’ve got to offer you.
The BCCF Raffle is an annual draw held as a joint fundraiser for our member choirs and the BCCF, and the benefit to your organization is too good to ignore! It’s a tried and tested way for choirs to raise at least $600 with relatively little effort from your singers. We have been organizing this project every year since 1988 and are happy that it is still so popular with our members. We know that your Board is probably not meeting at the moment, so we’re giving you extra time to make contact with them (those Zoom meetings are pretty easy!) and get the contract back to us by August 15.
Everything you need to get started is listed below:
What’s new this year? – we are running this through Raffle Nexus, which means that you will very easily be able to sell your raffle tickets online – in fact it may well prove to be much easier than selling hard-copy tickets. (Click here for an explanation in more detail.) For your chosen raffle coordinator, much of the tracking can be done online, there is minimal handling of money, and help always available from BCCF to answer questions. Last year, 39 BCCF member choirs took part. We need at least 20 this year in order to make the project viable. Once we have the Raffle license, you will be asked to define how many tickets to allocate to e-sales and how many to hard-copy. There is some flexibility – as you sell, you may find the e-tickets going faster than the paper ones, or vice versa, and we can re-allocate as needed.
Please consider this fundraising opportunity carefully. We know it can actually be quite enjoyable if you find the right person (or team) to keep careful records and nag graciously!
We’ll be watching for your completed contract by August 15, 2021. Good luck!
For questions or inquiries, please email projectmanager@bcchoralfed.com.
BCCF Raffle – at a glance:
What
• A simple yet effective fundraising opportunity for your choir
• BCCF Raffle 2021: $2 individual tickets for an opportunity to win cash prizes from $100 to $3,000
Who
• For BCCF Member choirs ONLY – a benefit of membership!
When
• Commitment: by Aug. 15, 2021
• Raffle sales: End of Sept. to Nov. 22, 2021
• Draw date: Nov. 25, 2021
• Prizes awarded: immediately after
• Funds received: between Dec. 31, 2021 and Feb. 28, 2022
Where
• You (your choir members, your board members, parents and/or supporters) sell your raffle tickets in your town – to your audiences, friends, families, singers, supporters
Why
• BCCF administers and manages this Raffle for you (your choir avoids all the BC Gaming paperwork!)
• The collective power of many small groups working together allows us all to win!
• BCCF helping our member choirs raise funds for: music purchases; equipment purchases; professional fees
• Funding individual choirs AND programs/services offered by the BCCF – we all win together!
How
• Ensure that your choir’s BCCF membership is up-to-date
• Appoint a single raffle administrator from within your organization
• Determine how many booklets your choir could sell (10 tickets per booklet; if your choir sells 50 booklets, your return is $600)
• Complete the attached contract and return to the BCCF by Aug. 15, 2021
• End of Sept. to late Nov. – sell your tickets
• Nov. 22, 2021 – all stubs, unsold tickets, monies returned to the BCCF
• Nov. 25, 2021 – raffle draw date
• Between Dec. 31, 2021 and Feb. 28, 2022 – choirs receive their funds from the raffle
• See the letter, terms and contract above for complete details!
More questions? Contact Brigid Coult at projectmanager@bcchoralfed.com.
Just imagine what you could do with your earnings!
